Resignation Letter Writing Tips

by ryan


Resignation Letter Writing Tips & Templates


Are you ready to write your letter of resignation? Read our tips and advice for writing an effective letter of resignation. To select a specific category, click on a letter of resignation link below.

The basics
Prepare your thoughts
Keep it simple
Stay cool
Remember your audience

The Basics

A written resignation gives you the time to effectively prepare what you wish to communicate, and gives you greater control over your delivery of the message. A written resignation also reinforces the fact that you are really leaving and are not simply threatening in order to re-negotiate your position.

The Purpose: What goes in your letter of resignation is not the same as what you might say when candidly discussing your resignation with coworkers, friends or family. Your letter of resignation doesn’t have to be bone dry, but keep it short, simple and positive.

Its sole purpose is to officially document dates of resignation and notice.
It’s a business letter, not a personal letter.
It’s not wise to use it as a soapbox.
Keep a copy for your records.

Before you hand in your letter of resignation, make sure you’ve discreetly prepared to leave. You may leave the premises shortly after you give notice.

Things to remember: There’s no need to write a dissertation. Simply construct a brief, concise note that covers all the bases. Here are a few suggestions:

Get right to the point. Start off the letter by stating your intention to resign and by mentioning your acceptance of another offer or other reason for leaving, such as moving cities.

Be sure to say when your last day of employment will be. It is common courtesy to give two weeks notice before ceasing employment.
You may wish to mention that the offer you have accepted is for a position that fits better with your personal preferences or career goals.
You should also thank your employer for the opportunity to work for his/her organization.

If you need more help writing your resignation letter, take a look at our resignation sample and templates to get an idea of how exactly to structure your letter.

After you start your new job, you may wish to send a letter to your former boss and coworkers with your new contact information, so that they can keep in touch and remain a part of your network.

Prepare your thoughts

A written resume gives you the opportunity to effectively prepare what you wish to communicate, and gives you greater control over your delivery of the message.

Take advantage of the opportunity. A written letter of resignation always gives you more time to prepare what you want to sletter of resignationter control of your message. Use this opportunity constructively.

Take the time to thoroughly prepare your thoughts and organize them into a careful and concise letter.

Keep it simple

While writing your letter of resignation may be an unpleasant task, there’s really not that much letter of resignation it, you should try to keep it as simple as possible.

Basic elements: In its simplest form, a resignation letter should only include the following information: name, date, the person it is addressed, notice of termination of employment, when this is effective from and finally, your signature.

Especially if you intend to use your employer as a reference, stick with the simple basic elements.

Don’t explain your reasons for resigning. For one thing, it’s really nobody’s business but your own. For another, no matter how honorable you reasons may be, by stating them you leave up for misinterpretation by the reader. You may not be able to achieve the right tone for your writing.

For example, if you write that you’ve found a more challenging career opportunity, it implies that you’re bored with your current job.

Or if you write that you’re having family or health problems, you just documented that you might be a risky hire.

Avoid having your words come back to haunt you down the road, when a potential employer contacts your former employers as references.

So keep it as simple as possible and try not to leave anything up to the interpretation (or rather, misinterpretation) of the reader.

Stay Cool

If you are leaving under less than desirable circumstances, you want to avoid letting your hard feelings show in your resignation letter.

Resist the temptation to badmouth and let off steam. Remember, your letter of resignation may be used as a stick with which to bash you later on.letter of resignation

Keep your reasons and other unnecessary statements out of your letter of resignation. While you may feel compelled to defend yourself, voice opinions or settle scores, it’s not a good idea, particularly in writing.

A simple, “I resign…” statement is powerful enough in itself.

Avoid burning bridges. Don’t jeopardize termination benefits and any hope of a decent reference just to blow off steam. It’s not a good idea to burn your bridges either, because you never know who your next boss might be.

Don’t get personal. Just because you are now leaving, a written letter of resignation is not the vehicle with which to tell your boss what yoletter of resignationhem.

It is never polite to include personal remarks in a resignation letter. If you genuinely have differences of opinion with your boss, save the communication of them for another time and place.

Avoid slander. If you think you have a legal case, then take it to court, but don’t first turn the tables against you by writing slanderous accusations. Tell it to an attorney instead.

Remember, your employer requires and files your letter of resignation for exactly that reason: in case there’s a legal proble letter of resignationr commit in writing what you may later regret!

Remember your audience

If you’re leaving under good circumstances and feel that you owe more than just a one-liner, resist the temptation to write too much and keep the intended audience in mind.

Only for management and HR department. It’s nice to express your gratitude to your colleagues, but they probably won’t even see your letter of resignation. It’s only for your management and HR department to see your letter of resignation. It is unlikely of them to pass it around to others.

Emphasize the positive. If you’re leaving in good circumstances and feel that you want to say a little bit more, again, emphasize the positive – perhaps thank the boss for the opportunities he / she gave you – you never know when you may need your ex-employer to vouch for you or to give you a reference.

If you wish to thank management for the opportunities they gave you, it’s okay to include it in your letter. If you wish to thank your colleagues, take them to lunch.


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